Trade Items


Trade Item Identification – Global Trade Item Number (GTIN)

A trade item is any item (product or service) upon which there is a need to retrieve pre-defined information that may be priced, ordered, or invoiced between trading partners at any point in the supply chain.

A Global Trade Item Number (GTIN) is used for the unique identification of trade items worldwide.

A GTIN-13, GTIN-8, GTIN-12 and GTIN-14 are all used to provide trade items with unique identification.

Basic principles for the identification of trade items include:

  • Each trade item that is different from another must be allocated a separate, unique GTIN i.e. a specific trade item cannot have more than one GTIN assigned to it and a particular GTIN cannot be assigned to more than one trade item.
  • An assigned GTIN must never be changed as long as the item it is assigned to is not modified in such a way that it needs to be differentiated from the initial trade item for ordering, stocking, or billing.

For guidelines on items requiring separate numbers and when to change a barcode number (GTIN), refer to the section on When to change a barcode number (GTIN)

The GTIN does not carry any information related to the trade item. The brand owner responsible for assigning the GTIN must communicate this information by Electronic Data Interchange (EDI) or other means to all business partners. 

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Retail Trade Items

Any trade item that is to be sold to the final consumer through Point-Of-Sale is more commonly known as a retail item or a consumer unit. This is often identified using the GTIN-13, unless the product is physically too small to accommodate the size of the accompanying barcode, in which case a GTIN-8 may be appropriate and can be requested from GS1 Jordan.

Important Note: Items numbered with a GTIN-13 or a GTIN-8 can be scanned worldwide. There may be some exceptions with some retailers in the United States and Canada. Items being exported to this part of the world may require a GTIN-12.

GTIN-13

The length of the GS1 Company Prefix used to construct a GTIN-13 can vary. GS1 Jordan will issue a GS1 Company Prefix and this is used to form the GTINs. Many GS1 Company Prefixes are usually a nine-digit or a seven-digit number. Please contact GS1 Jordan for further clarification.

The GTIN-13 structure is –


GS1 Company Prefix >                < Item Reference Check
Digit

N1

N2

N3

N4

N5

N6

N7

N8

N9

N10

N11

N12

N13

GTIN-8

Sometimes products are too small to accommodate a barcode that represents the GTIN-13. The GS1 System provides an alternative, which is a number and barcode that can be used on small products. These are called GTIN-8s and they are represented in EAN-8 Barcodes.

GS1 Jordan follows strict application guidelines when approving and issuing GTIN-8s.

Before application, all efforts must be made to incorporate a GTIN-13 and its corresponding EAN-13 Barcode onto product packaging. If there is no possible way to alter packaging design to accommodate the EAN-13 Barcode, a GTIN-8 can be applied for.

When applying for a GTIN-8, it is necessary to provide GS1 Jordan with:

  • A sample of each product, label or actual size artwork (unless many products share identical packaging, in which case one sample will suffice).
  • A complete list of every product requiring a GTIN-8.
  • Written justification of why the package should be allocated a GTIN-8 and that all efforts have been made to accommodate an EAN-13 Barcode.

The GTIN-8 structure is -

GS1-8 Prefix >              < Item Reference Check
Digit

N1

N2

N3

N4

N5

N6

N7

N8



Non-retail trade items

Non-retail items are trade items not intended for sale to the consumer at the retail Point-Of-Sale (POS).

In the Fast Moving Consumer Goods (FMCG) sector these are commonly referred to as trade units but in other sectors they could be any item that can be used without passing through a retail Point-Of- Sale environment.

Some examples of non-retail trade items are –

  • An outer carton
  • A pallet containing several cartons
  • A display carton
  • A piece of steel
  • A reel of paper
  • A pack of timber pieces

There are different options for the type of GTIN used for non-retail trade items. You can:

  • Allocate a GTIN-13 from your current range of numbers
  • Allocate a GTIN-14

The GTIN-14 structure is -


Indicator

GTIN of the items contained
(without Check Digit)

Check
Digit

N1

N2

N3

N4

N5

N6

N7

N8

N9

N10

N11

N12

N13

N14

 

If there is a possibility of a non-retail trade item being sold at retail POS, it must carry a GTIN-13 represented in an EAN-13 Barcode or a  GTIN-12 represented in a UPC-A Barcode.

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Exporting to US and Canada

Although North America set a sunrise date of January 2005 for the global use of the GTIN-13 and GTIN-8, a GTIN-12 may still be required at retail Point-of-Sale in the United States and Canada. This is because many North American retailers cannot accommodate a GTIN-13 or GTIN-8 in their 12-digit database files.

The GTIN 12 structure is -


GS1 Company Prefix >                < Item Reference Check
Digit

N1

N2

N3

N4

N5

N6

N7

N8

N9

N10

N11

N12


While retailers in the US and Canada are gradually upgrading their systems, companies exporting to the US are strongly advised to ask their distributors if  GTIN-13s and GTIN-8s are compatible with their retail customers' systems.

Currently, if you do need to number and barcode your retail items that will be sold in North America, you will need to become a member of GS1 Jordan to obtain numbers that can be used. To obtain the required numbers contact our Membership Services Department.

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